A solution utilizing barcode stickers, a Bluetooth handheld scanner, a mobile application, and IDsys Online software has made annual asset inventory process of Estonian Railways trackable in real-time. The data is fully digital, allowing visibility into when and where inventories were conducted, as well as the results.

The digital solution enables the addition of standardized notes during the inventory process (e.g., damaged, to be written off, incorrectly marked) and allows for flexible creation of inventory sheets, such as by department, location, or responsible person.

Transferring initial asset data from enterprise software is seamless, and the solution offers versatile configuration options to meet specific needs.

The Estonian Railways team is generally satisfied with the solution—both the system and the inventory processes have been improved each year, and there is still room for further optimization. However, the clarity of information has significantly improved, and the time spent on inventory has been greatly reduced.

The time previously spent on back-and-forth email exchanges has been eliminated, and the creation of inventory sheets has been significantly simplified.

The committee can scan assets on-site using a tablet and a Bluetooth handheld scanner in the order they are located, rather than following the sequence of a paper inventory sheet. There is also the capability to monitor the annual inventory in real-time—at any moment, it is possible to see which locations have been inventoried and what the results are.

We offer comprehensive inventory management digitalization solutions that help automate routine operations and make your company’s resource utilization more efficient.